Planning and scheduling are actually an invisible part of our work. Nonetheless, these aspects are essential points in our activity. Having a clear structure of upcoming tasks, you will avoid overworking and increase the final result. Deadlines and to-do lists will boost your performance. In this article, we will discuss how to make such intangible aspect your valuable asset.
1. SMART Targets
To attain your target, you should outline it in a correct way. The SMART guidelines will help you. Namely, these letters mean, respectively, that your objectives should be 1) specific, 2) measurable, 3) attainable and 4) relevant. Timeframes (5) for purposes are very significant. Even if your assignment has no deadline, set it for yourself anyway. Be strict and relentless in meeting your deadlines.
2. Make the process your focus
Your targets should be process-oriented. The outcome is also important, but it should not underlie your efforts. You might be focused on becoming a boxing champion, and just as well you might start training regularly with attending competitions. Sustainable process will yield tangible results.
3. Just get things done to shorten your to-do lists
Accomplish your outstanding affairs one by one. By doing so, you will reach a point of “no need to plan”, at least for some time. Update your to-do lists and shorten them as much as possible. Both major and minor tasks will be under your control if listed in writing.
Combine your to-do lists with a calendar. Alternatively, you may substitute your to-do list with a calendar. The calendar will give you more sense of structure and visualization.
4. Stop being multitasked
Multitasking is a contemporary lifestyle of many people. But in fact, it overburdens human mind. Incessant stress ultimately leads to burning out. Numerous studies signalize negative sides of multitasking. One-at-a-time assignment with instant fulfillment is the key to efficiency. Make a line of such assignments, execute them one by one. Get inspired with a sense of achievement every time.
5. Prioritize your affairs
Use the square structure to align your affairs (as on the figure above). First, deal with important priorities.
Important tasks may be
a) urgent and
Second, also consider your non-important affairs, which may be
a) urgent and
6. Perform two or three important tasks per day
Purely urgent and important tasks may exhaust you. Alternate urgent with non-urgent affairs by emphasizing urgent ones. Also combine complicated tasks with simple ones. Insert relaxation intervals so much valuable for your health.